Do you think that you know thoroughly the possibility of Google’s online tools? No matter how much time you use Google Drive Cloud – five minutes or five years – this service provides a huge number of functions, their number is constantly growing; and therefore it can not hurt to recall 10 of its methods of use.
TURN OFF-FUNCTION GOOGLE DRIVE CLOUD
Google Drive can work without an internet connection, but first, you need to activate this feature. Click the icon in the form of “gears” on the main page of Google Drive Cloud, then select “Settings» (Settings). In the General tab, tick the item «Sync … offline» – so storage will begin to store recent documents, spreadsheets, slides and pictures on your computer. However, in the offline mode will not be able to view videos and photos. But you can view, edit and create files in Google Drive source formats.
WE ARE LOOKING FOR PDF DOCUMENTS AND PICTURES
Did you know that Google Drive scans the text in the PDF-files and graphic images – and then based on these data, you can do a search? Just download photos or high-quality PDF. You can even open and edit these files: Right-click on the PDF-file or image will open a context menu where you can choose «Open with …» and «Google Docs». Search result depends on the quality and clarity of the text file.
SIMPLIFYING CURRENTLY SEARCHING FOR FILES
Google is famous for its search algorithms, so it is not surprising that there is enhanced search capabilities in cloud disk service companies. In the screenshot you can see that just click on the drop-down arrow in the search bar – and you can use the parameters of «owner: person@gmail.com» (to find documents that a certain person is divided), «before eeee-mm-dd» or «after eeee-mm-dd» (to limit your search by date). Add «title: searchterms», to search for names, not the full text of the document.
SCAN THE IMAGE WITH YOUR PHONE
If you have installed Google Drive app for Android, you can use your phone as a portable scanner (alas, this feature is not available on iOS). On the main screen, click the icon with the image of a big plus, and then select Scan from the pop-up menu. You can rotate and crop the image manually (although automatic detection also works well), as well as create multi-page documents. The results of the scan are stored in Google Drive in PDF format.
QUICKLY RETURN TO THE PREVIOUS VERSION OF THE FILE
Cloud disk from Google keeps old versions of your files in the event that if you suddenly want to go back to them (this is very useful if you work on documents with other people). For native file Drive – open it and select File, then See revision history; for any other type of file, right-click the mouse in the document list, and then click Manage versions. The pop-up menu on the side of each version allows you to upload, delete and store files permanently after the standard 30-day window.
ENTER TEXT BY SPEAKING
Typing on the keyboard has been popular for a long time, but today it is not the only way to create a document – you can also dictate it by using your voice. It is possible that for it will be more fast and convenient way. Select the Tools menu, and then Voice typing, then click the microphone and start dictating. Right-click on the underlined words to see the spellings if the utility does not properly recognize your voice command. A variety of voice commands for the navigation and formatting of text, such as «italics», «go to the end of the line» or «question mark», also work.
WE ARE LOOKING FOR FILES USING GOOGLE NOW
If you need to find a file, you can use a digital assistant Google Now. Run the Google voice search app (note that while this service works only on Android), then say «Search Drive for», then your request. Remember that since you can only use specific search terms, rather than any detailed phrases. Press the back arrow (top left) to go to Google Drive main interface with this search:
SELECT THE LARGEST FILES IN GOOGLE DRIVE CLOUD
You have run out of space on Google Drive Cloud and it is necessary to release the disc from the bulky files? It’s very simple – on the main screen, click the link on the left, which tells you how much space you’re using, then click on the tiny element Drive (or just go right on this page). The list of files will start from the largest files. You can select «Quota used», and to reorder the list to the top were the smallest files (remember that Google Drive Cloud service files are not included in your quota).
INSERT LINKS BETWEEN DOCUMENTS
You’re probably already familiar with the insertion of links to external sites from the final document, but you can also insert links and across Google Drive files. To do this, choose Insert command, then – Link, and then type one or two search terms to find relevant documents in your Google Drive account. You can also copy the document URL in the address bar of any file Drive and plug it into the reference field.
GOOGLE DRIVE SYNC DATA WITH A LAPTOP OR PC
Install a desktop application for Mac or Windows – and get access to all your files on your computer (you can choose which folders you want to synchronize). This feature not only makes downloading files and folders are very simple (just copy the files in the Drive folder), but also gives you offline access to any file without an Internet connection. All changes are automatically synchronized when resuming an Internet connection.
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